Help & Tutorials

Learn how to use the Time & Expenses application

Welcome to Time & Expenses

This guide walks you through everything you need to submit timesheets and expense reports each week.

My Dashboard

Your home page shows a summary of your current week's status including pending timesheets, draft expenses, and recent activity.

  • 1When you log in, you'll land on your dashboard.
  • 2Check the status cards at the top to see what needs your attention.
  • 3Use the quick-action links to jump directly to your timesheet or expenses.
My Dashboard screenshot 1

Submitting Timesheets

Timesheets are due each week. The week runs Wednesday through Tuesday.

  • 1Navigate to "My Timesheet" from the left sidebar.
  • 2Select the correct week ending date (always a Tuesday).
  • 3Enter your hours for each billing item / project for each day of the week.
  • 4If applicable, enter your PTO or ESTA hours in the designated fields.
  • 5Add any notes that are relevant for the week (e.g., project updates, absences).
  • 6Review your total hours, then click "Submit Timesheet".
  • 7You'll receive a confirmation once your timesheet is submitted.
Submitting Timesheets screenshot 1

Submitting Expense Reports

Expense reports cover mileage, meals, lodging, supplies, and other reimbursable costs.

  • 1Go to "My Expenses" from the left sidebar.
  • 2Select the week ending date for your expenses.
  • 3Click "Add Expense" to add individual expense items.
  • 4For mileage expenses: enter miles to site, from site, and on site. The system calculates reimbursement automatically based on the mileage rate.
  • 5For other expenses: enter the amount and upload receipt photos.
  • 6You can attach multiple receipts to a single expense item.
  • 7Review totals, add any notes, then click "Submit" to send to your manager.
Submitting Expense Reports screenshot 1

My Billing Items

Billing items are the projects and overhead codes you can bill your time and expenses to.

  • 1View your assigned billing items under "My Billing Items".
  • 2Each item is either an Overhead (GL account) or a Project (cost code).
  • 3To add a new billing item, click the "New Item" button at the top of the page, then choose either an Overhead (GL account) or Project (cost code) and follow the prompts.
  • 4Inactive items won't appear in your timesheet or expense dropdowns.
My Billing Items screenshot 1

Using Templates

Templates save you time by pre-filling your timesheet or expense report with your typical entries.

  • 1Go to "My Templates" to view, create, or manage templates.
  • 2To save a template: fill out a timesheet or expense report, then use the "Save as Template" option.
  • 3To apply a template: when creating a new timesheet or expense report, click "Apply Template" and select one.
  • 4Templates copy the billing items and hours/amounts — you can still edit after applying.

My Details

View your employee profile and account information.

  • 1Click "My Details" to see your employee number, department, job title, and manager.
  • 2If any information is incorrect, contact your administrator.